Information Booth Application

Long Beach Pride Information Booth Application

Welcome to the 42nd Long Beach Pride Festival Information Vendors Application and Agreement. The following application is for a NON-SELLERS booth, designated for dissemination of information. These booths are NOT for the selling of ANY products, goods, and/ or services.

There are a limited number of spaces available. Spaces are assigned on a first-come, first -served basis (with consideration to repetitive themes) pending receipt of the completed application inclusive of all fees.

Organization/ Business Name(Required)

Business Address, City/ State/Zip(Required)

Street Address Address Line 2 City State ZIP Code

Contact Person Name(Required)

First Last

Contact Person Title(Required)

Email(Required)

Phone(Required)

Socials

In an effort to maximize visibility and engagement please provide your social media information. This section is optional. Vendors may skip this section and move on to the next page.

Facebook

TikTok

Instagram

X (FKA Twitter)

Website

Booth Setup Guidelines

Booth Setup Saturday: Vendors may set up at 6am on Saturday morning. Booths must be fully operational by 10:30 Am, and open by 11:00 AM, with all vehicles removed from the festival site by 9:00 AM – NO EXCEPTIONS. Any Vehicles on Festival Grounds After 9:00 AM will be fined $100.

Booth Setup Sunday: Vendors set up time is between 6am to 10am on Saturday morning. Booths must be fully operational by 10:30 AM, and open by 11:00 AM, with all vehicles removed from the festival site by 9:00 AM – NO EXCEPTIONS. Any Vehicles on Festival Grounds After 9:00 AM will be fined $100.

***Vendors may NOT close or dismantle booths before 10:00 PM on Sunday.***

Early departure from festival grounds will incur an additional fee.

Long Beach Pride Code of Conduct:

– Conduct business in a professional & safe manner
– Arrive at location ready to serve in scheduled time slot and stay for the full duration of assigned time.
-No WEAPONS, DRUGS, or ALCOHOL are permitted
-No pouring or selling of Alcohol to guests
– Leave service area in the same or better condition than it was upon arrival
– Refrain from any act intended to restrain trade or suppress competition
– Attain and retain insurance as required by state, county, and/or local authorities, if applicable.
– No trading spaces.
-No Nudity
– Attain and retain licensing and/or registration as required by state, county and/or local authorities, if applicable.
ASSIGNMENT: An Vendor/Exhibitor shall not assign to a third party its rights hereunder to the booth or any portion thereof without the written consent of LBLGP, Inc. which consent LBLGP, Inc. may withhold in its sole discretion. If such consent is given, the exhibitor shall bear full responsibility for the conduct of the assignee.

Informational Booth

Please specify which Type of booth you will be operating under.

Please Select Vendor Type(Required)

Information Only Booth

These booths are specified for Non-Seller groups who are giving away, free items or information (Examples: event flyers, organizational pamphlets). Each booth must have a representative present at all times except for short breaks; no unattended booths longer than one hour. Booths are not to be used for the display of magazines on tables without an attendant.
NO SELLING OF ANY KIND.
If this is correct please continue, if this is incorrect please go back and select the correct Vendor Application.
*NON-Profit booth Must Furnish IRS Document.

For-Profit Status

All Information Booths, participating in the Long Beach Pride Festival must adhere to California state law pertaining to legally operating a For-Profit Booth. In order to legally operate a Information Only Booth, you’ll need to have the following Documentation:
FEDERAL TAX EXEMPTION (501(c)(3) Status): organization, a nonprofit that exist exclusively for charitable purposes:
Ex.
• Religious
• Charitable
• Scientific
• Testing for Public Safety
• Literary
• Educational
• Fostering of national or international amateur sports, and
• Prevention of cruelty to animals and children)
OR
• Form 1023-EZ: The abbreviated version of (501(c)(3) Status), only applicable for small organizations
• Federal Employer Identification Number (FEIN): The 9-digit number assigned by the Internal Revenue Service that is permanently associated with your organization. It is required of all organizations, both for-profit and nonprofit, and its acquisition should be among the first things accomplished by new startups.
• Letter of Determination (Non-Profit): The formal document issued by the Internal Revenue Service (IRS)
Please Submit The Follow Items. All Incomplete Applications will not be processed.

Business License(Required)

Max. file size: 100 MB.

*All California businesses need a business license to operate legally in a given city. This may require an annual fee and/or a percentage of sales. You’ll also need an Employer Identification Number (EIN) if you have employees working for you.

Liability Insurance(Required)

Max. file size: 100 MB.

*Long Beach Pride Inc must be listed as additional insured on Policy.

Non-Profit Status

All Information Booths, participating in the Long Beach Pride Festival must adhere to California state law pertaining to legally operating a Non-Profit/Non-Sellers Booth. In order to legally operate a Information Only Booth, you’ll need to have the following Documentation:
FEDERAL TAX EXEMPTION (501(c)(3) Status): organization, a nonprofit that exist exclusively for charitable purposes:
Ex.
• Religious
• Charitable
• Scientific
• Testing for Public Safety
• Literary
• Educational
• Fostering of national or international amateur sports, and
• Prevention of cruelty to animals and children)
OR
• Form 1023-EZ: The abbreviated version of (501(c)(3) Status), only applicable for small organizations
• Federal Employer Identification Number (FEIN): The 9-digit number assigned by the Internal Revenue Service that is permanently associated with your organization. It is required of all organizations, both for-profit and nonprofit, and its acquisition should be among the first things accomplished by new startups.
• Letter of Determination (Non-Profit): The formal document issued by the Internal Revenue Service (IRS)
Please Submit The Follow Items. All Incomplete Applications will not be processed.

FEDERAL TAX EXEMPTION (501(c)(3) Status): organization, a nonprofit that exist exclusively for charitable purposes: (Ex. Religious, Charitable, Scientific, Testing for Public Safety, Literary, Educational, Fostering of national or international amateur sports, and Prevention of cruelty to animals and children)(Required)

Max. file size: 100 MB.

*Must be one of the following forms: Form 1023-EZ , Federal Employer Identification Number (FEIN), Letter of Determination (Non-Profit)

Liability Insurance(Required)

Max. file size: 100 MB.

*Long Beach Pride Inc must be listed as additional insured on Policy.

Information Only

There are a limited number of spaces available. Spaces are assigned on a First Come, First Served Basis (with consideration to repetitive themes) pending receipt of the completed application inclusive of all fees.
**** WATER SALES ARE PROHIBITED****

Space Rental

Standard Information Booth (Non-Seller)

Price Per Space For Saturday & Sunday is $500.00

Your space purchase includes

▲ Standard 10’ deep x 10’ wide booth frame canopy

▲ 4 Vendor Wristbands, per day

▲ Overhead lighting

▲ 1 Parking Pass, per day

▲ 10 AMPS Electrical Service

▲ Roving security services from exhibit move-in through move-out.

—————————————————————————————–

DeluxeInformation Booth (Corner) (Non-Seller)

Price Per Space For Saturday & Sunday is $900.00

Your space purchase includes

▲ Standard 10’ deep x 10’ wide booth frame canopy

▲ 6 Vendor Wristbands, per day

▲ Overhead lighting

▲ 2 Parking Pass, per day

▲ 10 AMPS Electrical Service

▲ Roving security services from exhibit move-in through move-out.

—————————————————————————————–

All vendors entering the Long Beach Pride Festival grounds Must Be Wearing a Vendor Wristband (Saturday & Sunday), and must show corresponding identification at check-in. Please submit full First and Last Names of those working the Event, to gain access to the Festival Grounds.

Select Space Rent Type(Required)

Standard Booth (non-Seller): $500

Deluxe Booth (non-Seller): $900

Standard Booth (Non-Seller)

Standard Information Booth (Non-Seller)

Price Per Space For Saturday & Sunday is $500.00

Your space purchase includes

▲ Standard 10’ deep x 10’ wide booth frame canopy

▲ 4 Vendor Wristbands, per day

▲ Overhead lighting

▲ 1 Parking Pass, per day

▲ 10 AMPS Electrical Service

▲ Roving security services from exhibit move-in through move-out.

Pick Person(Required)

First Last

Please enter Pick persons full name, first & last, as it appears on their Government Issued Identification. This person will be the only person allowed to receive tickets and passes at the gate.

Vehicle License Plate Number(Required)

This package includes 1 Loading Pass. Please include Vehicle License Plate in order to receive Loading Pass.
This Pass must be Displayed on the Dash of your Vehicle

Deluxe Booth (Corner) (Non-Seller)

Deluxe Information Booth (Corner) (Non-Seller)

Price Per Space For Saturday & Sunday is $900.00

Your space purchase includes

▲ Standard 10’ deep x 10’ wide booth frame canopy

▲ 6 Vendor Wristbands, per day

▲ Overhead lighting

▲ 2 Parking Pass, per day

▲ 10 AMPS Electrical Service

▲ Roving security services from exhibit move-in through move-out.

—————————————————————————————–

Pick Person(Required)

First Last

Please enter Pick persons full name, first & last, as it appears on their Government Issued Identification. This person will be the only person allowed to receive tickets and passes at the gate.

Vehicle #1 License Plate Number(Required)

This package includes 2 Loading Passes. Please include Vehicle License Plate in order to receive Loading Pass
This Pass must be Displayed on the Dash of your Vehicle

Vehicle #2 License Plate Number(Required)

This package includes 2 Loading Passes. Please include Vehicle License Plate in order to receive Loading Pass
*Blank / Duplicate Vehicle License Plate Numbers Will NOT Receive a Loading Pass. If, second loading pass is not needed please enter N/A.

Additional/ Specialty Items

Exhibitors/ Vendors that require more than 1,000 watts of Electrical Service MUST complete the Additional/ Special request section. PLEASE PLAN AHEAD FOR YOUR ADDITIONAL/ SPECIAL ELECTRICAL NEEDS. AS LBLGP INC, WILL NOT BE ABLE TO ACCOMMODATE REQUESTS FOR ADDITIONAL/SPECIAL ELECTRICAL SERVICES DURING THE FESTIVAL WEEKEND. The fees for additional/special electrical services need to be submitted only if your electrical requirements exceed 1000 watts.

Additional Electrical Services(Required)

I/We DO NOT Need Additional Electrical Services

I/We Require Additional Electrical Services
Please indicate if you will require additional/ special electrical service for your assigned space.

Electricity(Required)

110 volts, 20 amps (Approx. 2000 watts) : $250.00

110 volts, 40 amps (Approx. 4000 watts) : $350.00

110 volts, 60 amps (Approx. 6000 watts) : $450.00

220 volts, 60 amps (Approx. 2000 watts) : $750.00

Continuous Electrical Service during Non-Festival hours (Saturday Night Only): $800.00
I/We understand that these services will be maintained during the festival including set-up and tear-down. I/We further understand that the additional/ special electrical service will be provided if all related fees are submitted with this completed application.
Please indicate the level of additional/ special electrical service you would like for your assigned space.

Additional/ Specialty Items

Additional items are available for purchase
If you would like to furnish your Booth, you must order furniture to add to your Package. Outside tables and chairs are not permitted, you must order them with your package.

Tables (30 in. x 8ft) Quantity(Required)

Price: $22.00

Tables are available at an additional charge, Please select below the quantity of tables that you would like to add to your package.

Chairs Quantity(Required)

Price: $9.00

Folding Chairs are available at an Additional Charge, Please select below the quantity of chairs that you would like to add to your package.

Additional Bands

All additional wristbands will be located inside of your package at the gate along with your standard vendor package materials.
Please note that there is a maximum of 6 additional wristbands that can be purchased, per day.

Additional Wristbands (Sat) Quantity(Required)

Price: $40.00

Additional wristbands are available for purchase.

Additional Wristbands (Sun) Quantity(Required)

Price: $40.00

Additional wristbands are available for purchase.

Booth Description

Type your booth description below. Limit 500 characters. Your description should be a write-up of your company, services and/or products, which will be published in the online program.

Please describe your business.(Required)
500 characters or less.

The Application Process

LONG BEACH PRIDE will review and respond to your inquiry within 10-14 business days.

If you are accepted, your email will include further instructions for STEP 2 of our 3-Step process of becoming a fully approved vendor.

APPLICATIONS NEED TO BE SUBMITTED ON OR BEFORE March 31, 2025.

APPLICATIONS RECEIVED BETWEEN January 26, 2025 – March 31, 2025, WILL NOT INCUR A LATE FEE.

APPLICATIONS RECEIVED BETWEEN APRIL 1 – APRIL 7, 2025, WILL INCUR A $250 LATE FEE.
APPLICATION CLOSED APRIL 8, 2025

NO SPACE IS GUARANTEED UNTIL PAYMENT IS MADE IN FULL. BOOTH PAYMENTS ARE NON REFUNDABLE

Acknowledgment and Confirmation

We/I agree to abide by all requirements, restrictions and obligations as described in the Long Beach Pride Festival Guidelines. LBLGP, Inc. will retain 100% of the total booth rental if any cancellation is made, and you could incur a 10% service charge for the total booth rental if cancellation is made less than 3 weeks prior to festival start date.

ENTIRE AGREEMENT: These terms and conditions and application, if accepted by LBLGP, Inc,. is the entire agreement between the parties and supersede and rescinds all prior agreement(s) relating to the subject matter hereof LBLGP, Inc. is not making any warranties of agreements except as set forth herein.

AMENDMENTS/INTERPRETATION: Any amendment to this contract must be in writing signed by both parties. The heading used in this Agreement are for organization purposes only and are not to be used in the interpretation of substances of this agreement. These terms and conditions shall be constructed without regard to any presumption or rule requiring construction against the party causing such instrument or any portion thereof to be drafted.

GOVERNING LAW/ JURISDICTION: each exhibitor waives any objection to jurisdiction of any action instituted against it as provided herein and agrees not to assert any defense based on lack of jurisdiction. These terms and conditions shall be governed by construed according to the laws of the State of California, to the jurisdiction of which the parties hereto submit.

SEVERABILITY/WAIVER: the invalidity of any term and condition, as determined by a court of competent jurisdiction, shall in no way affect the validity of an other provision hereof. To the extent any provision of this agreement is not enforceable under applicable law, such provision shall be deeded null and void and shall have no effect on the remaining portions of the agreement. The rights of LBLGP, Inc. under this agreement shall not be deemed waived except as specifically stated in writing and signed by an officer of LBLGP, Inc.

ARBITRATION: Any controversy or claim arising out of or relating to these terms and conditions, or the breach hereof, shall be settled in accordance with the Commercial Arbitration Rules of the American Arbitration Association. If a dispute arises out of or related to this contract, or the breach thereof, the parties agree first to try in good faith to settle the dispute by mediation under the Commercial Mediation Rules of the American Arbitration Association before resorting to arbitration. All claims relating to this Agreement shall be arbitrated. The Arbitrator’s may not award any remedy that a court could not award. The Arbitration shall apply the law of the State of California

BY SUBMITTING THIS APPLICATION YOU AGREE THAT LONG BEACH PRIDE, INC MAY COMPLETE A BACKGROUND CHECK ON BUSINESS OWNER/OFFICER IN ACCORDANCE WITH MEGAN’S LAW.

LBLGP Inc., shall retain the sole rights for the sale of beer, alcoholic beverages and water on the premises. LBLGP Inc, its designated security personnel or the Police Department shall have the authority to remove any Vendor from the Premises for unauthorized sale of beer, alcoholic beverages and/ or water.

This application shall not be processed without full payment for the space(s). It is further understood and agreed that particular space(s) may not be available at the time of purchase and the undersigned shall accept the space(s) designated by LBLGP Inc. Vendor Committee. No space(s) may be subleased at any time during the event. The undersigned has read and understood the above and has agreed to adhere to the guidelines as stipulated in the LBLGP Inc. –VENDOR GUIDELINES AND AGREEMENT . NO SPACE IS GUARANTEED UNTIL PAYMENT IS MADE IN FULL. BOOTH PAYMENTS ARE NON REFUNDABLE

Credit Card Processing Fee
3.5% online processing fee to cover the credit card processing fees.

Price: $0.00

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